FAQs for speakers
Q1: When should I arrive at the event?
Q2: How is the program structured?
Q3: What will the conference room be like?
Q4: What happens if there are changes to the program?
Q5: What is your accommodation and flights policy?
Q6: What is the dress code?
Q7: When will I meet the chairmen/moderators/panel members?
Q8: When can I run through my presentation?
Q9: What should I do if I am delayed on the day?
Q10: What if I need to cancel?
A: We encourage all our speakers to attend as much of the conference as possible. Many of our delegates might have already seen your name on the brochure and would like to meet you. If, however, this is not possible, we recommend that you arrive at least an hour before your talk, and preferably during a break in the program. This will allow you to run through your slides with our AV technician.
Q: How is the program structured?
A: Our program is structured to encourage as much interaction between speakers and the audience as possible. If you are presenting a single session, we encourage you to keep your slides short, colorful and informative. Always allow enough time for questions at the end of your presentation and try to keep it interesting.
Q: What will the conference room be like?
A: You will be asked to speak from a lectern on the stage in the conference hall. There is a microphone on the podium, if you are session chair, you will be seated in front of stage throughout your session and you will be using a hand-held microphone. Audience Q&A is held at the end of each session, except during panels when moderators tend to keep things more interactive throughout.
Q: What happens if there are changes to the program?
A: The organizing committee tries to minimize disruption to conference program as much as possible, but sometimes it is unavoidable. If there is a change to the program that affects your talk time, the conference producer will contact you as soon as possible. We also inform delegates on the day and reproduce new copies of the program agenda in the conference workbooks. Last minute changes will be communicated as soon as they are known, and you will be informed immediately of any changes that affect your talk time.
Q: What is your accommodation and flights policy?
A: Speakers are expected to book their own travel and accommodation. The organizing committee is not liable for associated costs.
Q: What is the dress code?
A: The dress code at all our events is business/casual. Speakers often choose smart business attire, but we leave that up to the individual to decide.
Q: When will I meet the chairmen/moderators/panel members?
A: Chairmen will be provided with a chairman's pack before the event, which will contain important notes and biographies of each speaker.
Q: When can I run through my presentation?
A: Speakers are encouraged to arrive at the venue at least an hour before their presentation is due to start. You will be given the opportunity to run through your slides in the break before your talk.
Q: What should I do if I am delayed on the day?
A: If for any reason you are delayed in getting to the conference, please contact someone from organizing committee as soon as possible.
Q: What if I need to cancel?
A: If for any reason you have to cancel your commitment to speak at a BIT event, we kindly request that you provide a replacement speaker who can speak on the same, or similar, topic.
FAQs for Regular Issues
Q1: How do I contact a "live" person for registration help and information?
Q2: How much does it cost for admission?
Q3: I registered on-line -- how do I get a receipt and confirmation?
Q4: Do I have to register in advance or can I register on-site?
Q5: Can I register for the conference by telephone?
Q6: Why do I have to create a unique login and password for my registration?
Q7: I have forgotten my membership number, how can I obtain it?
Q8: How do I register a Group?
Q9: How can I pay my fees?
Q10: When do I receive my badge?
Q11: I registered and now need to make changes to my registration, how can I do this?
Q12: Where can I mail my registration payment or changes?
Q: How do I contact a "live" person for registration help and information?
A: Please contact: firstname.lastname@example.org or at +86-411-84799609 ext 801
The working hour is: Monday-Friday from 8:30am to 5:00pm, excluding holidays.
Q: How much does it cost for admission?
A: There are a number of different registration packages available, depending on what conferences/meeting you would like to attend. For details about these packages available and prices, please visit the individual website of our conference.
Q: I registered on-line -- how do I get a receipt and confirmation?
A: If you registered and paid on-line, the final page of the registration process is your receipt and confirmation. Please make certain to make a copy of your receipt for expense purposes as well as any follow-up with us. If you printed an invoice and submitted it with your check payment, we will email you a confirmation and receipt, once your registration is received and processed.
Q: Do I have to register in advance or can I register on-site?
A: We strongly discourage "walking in" as you will not be guaranteed materials or seating. It is best to register in advance.
Q: Can I register for the conference by telephone?
A: No, registrations must be in writing.
Q: Why do I have to create a unique login and password for my registration?
A: For your privacy and protection we require anyone registering online to create a unique login for access to their registration. Having a login allows you online access to your receipt, pass selection and information about your registration.
Q: I have forgotten my membership number, how can I obtain it?
A: You can obtain your membership number by contacting Ms. Francis Wang via email at email@example.com
Q: How do I register a Group?
A: To take advantage of our group discount of 10%, your group must consist of 4 or more attendees from the same company and they must be registered at the same time. Additional registrations from the same company added at a later date will not be entitled to the group discount unless they are submitted under the same terms & conditions described herewith:
Terms and conditions: The group discount of 10% is only valid off the current registration price, including early discount registrations, no other passes are entitled to the 10% discount. Additional discounts, such as Sponsor, Exhibitor or other special discounts are not combinable with the group discount.
Q: How can I pay my fees?
A: Payment can be paid by credit card, or check or by Telegraphic Transfer
Q: When do I receive my badge?
A: Badges will be given to all attendees on-site.
Q: I registered and now need to make changes to my registration, how can I do this?
A: All changes must be made in writing via Fax 0086-411-84799629 or via E-mail.
Q: Where can I mail my registration payment or changes?
A: Address: BIT Congress Inc.
26 Gaoneng St., R401, Dalian Hightech Zone Dalian, LN 116025, China
We would love to receive your feedback and suggestions on how we can improve the technical program this year. Please send your comments to firstname.lastname@example.org at your earliest as we have already begun building the framework for this year's program